Q&A: Computer Data Storage or “My computer is running out of space!”

We frequently get questions from our customers. Here’s one about saving files and computer data storage:

Question:

My computer is running out of memory.  I have been using Dropbox on my computer for a while now. 

I have files in Dropbox and they are also under “This PC”. I am thinking that the files under “This PC” should be cleaned up and then merged with Dropbox so that it isn’t using so much space.  They are mostly duplicates. They will still be available on the computer any time and backed up and free up lots of space. Am I right.?

So paranoid about losing my files, mostly photos. 

Answer:

The only thing I don’t like about Dropbox is that I cannot figure out how to save files in “the cloud” that are not also on my computer. So, yes, I’m paranoid about deleting things too. I would bet that there is a way to do it, but I haven’t figured it out yet.

I love Dropbox because it is a stress-free way to make sure that if my computer crashes, I still have all my files. But running out of space is a definite concern. Over the years, I have gone onto Dropbox a few times to see how I could delete a file from my computer but have it still stay in the Dropbox “cloud”. There is a way to do this. But, each time I look it up, I realize that it is too convoluted a process and there’s a non-zero risk I could lose my files.

So I keep everything…

Your Computer Data Storage Options:

When you’re running out of space on your computer you have four options:

Keep Everything:

This is by far the easiest option. Get a new larger Hard Drive or Solid State Drive and install it into your computer. This is my kind of option! My current laptop has a 2 TB SSD that is just under half full.

Delete files from your computer but not in the Cloud: 

There are several cloud storage services to choose from. Figure out how to delete files from your computer but not from Dropbox. (If you’re more confident than I am, here’s the solution from two separate sources; one from the Dropbox Forum, and the other from Windows Report. (Or, of course, Chris could help you do this.) Dropbox also has something called “Selective Sync“.) If you’re wondering how to delete files on Dropbox, that’s easy! Just delete it from your computer, and it’ll be gone from Dropbox too.

Prune your files:

Start deleting the files you’ll never use again.

  • Do you really need those nine awful selfies you took? Why not just keep the one you posted on social media?
  • Do you need to keep the 17 drafts of the document you wrote for work in 2014?
  • When was the last time you emptied the “trash” folder?

Move data to an external SSD:

Back up all of your data to an external Solid State Drive (SSD), test that the files are really there, then delete them from your computer. Write the date on the SSD, and maybe print out the directory file, and put that all into an envelope. That way you can see later which drives have what data.

Please note: We often recommend products, parts, and resources that we like.  Some of these are affiliate links, and we may receive a commission at no additional cost to you. As an Amazon Associate, we earn from qualifying purchases.

You might wonder why I specify a Solid State Drive. SSDs are more robust than standard physical Hard Drives or other computer data storage options like thumb drives. And, they are faster; much faster! Chris put together a list of recommended computer data storage devices.

You can also save all your photos from a trip to an SSD. Then you can bring it with you when you visit family and friends to show them too!

Back-Up Your Data:

But don’t forget! You should still be backing up your data on a very regular basis. A friend once told me: “Data doesn’t exist unless it is stored in three separate places.” In my case, I’ve got stuff on my computer, the cloud via Dropbox, and an external SSD that I back up to about once a month. Here’s a link to the SSD I use for backups.

(Are you still wondering what the cloud is? Here’s an article I wrote in 2018.)

A reminder to back-up your data to a computer data storage device

 

Information About Geek For Hire, Inc.

I’ve created a Free Report to protect you from “phishing” scams. Click here to receive it!

Chris Eddy of Geek For Hire, Inc. has provided computer service to families and small businesses with Mac’s and PCs for the past eighteen years. Angie’s List and the BBB rate Geek For Hire very highly.  You can find more on our website, or give us a call at 303-618-0154. Geek For Hire, Inc. provides onsite service (Tier 3 support) to the Denver / Boulder / Front Range area and remote service throughout North America.

Here’s a link to our Covid19 Policy.

We’ve been using Amazon Prime for the past few years.  We like the free and fast shipping.  With Prime, we have access to online streaming too. Prime is usually $119/year, but you can get a free 30-day trial by clicking on this link: Try Amazon Prime 30-Day Free Trial. As an Amazon Associate, we earn from qualifying purchases.

More Tips Here:

  • Are VPNs worth it? More here.
  • Are you interested in learning more about Extreme Privacy?
  • We have seen a lot of Facebook hacking lately. Here’s what you should do ahead of time to keep your account safe.
  • And here are the 10 Password Mistakes you don’t want to make!

9 Easy Tips to Keep Safe on the Internet

Here are some fast tips to keep you safe on the internet:

  1. Set up a throwaway email account. So many times I am asked for my email address and I’m not sure I want to provide it.  This makes it a little safer.  You can quickly get a free email from Google. Remember the password, and be sure you set up auto-forwarding to your main email address.
  2. When you’re away from home but have to use WiFi, try to go to a well-known company that will probably have safeguards built-in.  Sorry independent coffee shops, but Starbucks is probably a safer choice than Caffeine-Arama.Internet Safety
  3. Whatever you do, don’t try to connect to WiFi with names like “TellMy WiFi LuvHer”, or “FBI Surveillance Van” or  “Hacker 547”.  (Yes, I’ve seen all of those.)  Remember the adage – “If it’s free, YOU are the product”.  To keep safe on the internet, think about what they might be getting out of the transaction to provide you with free WiFi.
  4. You can also go to your cellular carrier and ask them to make your cell phone a WiFi hot spot. (They generally charge a monthly fee for this.) Then you can connect your computer to WiFi wherever you are without worrying about someone hacking in who is also using the free WiFi.
  5. If you do need to use the free WiFi at a coffee shop, library, rest area,  etc., use a VPN so that your data is encrypted before it leaves your computer.
  6. Be wary about using computers at the library, especially if you need to enter sensitive or private information.  Most libraries are probably pretty proactive about scrubbing their machines regularly to keep malware and keystroke savers off, but not all libraries are aware that they need to do anything.
  7. Set up a separate debit card account with your bank from which to make online purchases. When you’re ready to make a purchase transfer the needed funds into the account.  Talk with your banker about the best way to do this without being subject to additional fees.
  8. Set up a Paypal account and use that for online purchases.
  9. You don’t need to provide your real name, address, or birthday just because someone asks for it.

Conclusion:

Be diligent about your Digital Privacy!  Follow these tips and stay safe on the Internet.

Please forward this to your friends who do a lot of traveling.

Information about Geek For Hire, Inc.

I’ve created a Free Report on what to look for to protect yourself from “phishing” scams. Click here to receive it!

Chris Eddy of Geek For Hire, Inc. has been providing computer service to families and small businesses with Mac’s and PCs for the past eighteen years. Angie’s List and the BBB rate Geek For Hire very highly.  You can find more on our website, or give us a call 303-618-0154. Geek For Hire, Inc. provides onsite service (Tier 3 support) to the Denver / Boulder / Front Range area as well as remote service throughout North America.

We’ve been using Amazon Prime for the past few years.  We like the free and fast shipping.  With Prime, we have access to online streaming too. Prime is usually $119/year, but you can get a free 30-day trial by clicking on this link: Try Amazon Prime 30-Day Free Trial. As an Amazon Associate, we earn from qualifying purchases.

Digital Privacy and Alexa

If you know anything about me at all, you know that I am passionate about privacy: digital privacy to be specific. The fact that our smartphones, tablets, and other smart devices are always listening to us, storing that information, and even selling it makes me crazy.

I’ve recently learned that the Amazon Alexa device keeps everything until you delete it. Whoa! I can delete that data on Alexa? (By the way, Alexa is just like Apple’s Siri.  You can ask questions, set timers, and ask either of them to look up information on the web. Alexa is available with the Echo Dot and the Echo Show.)

Here’s how to maintain some level of digital privacy on your Alexa:Digital Privacy and Alexa

First, open your Amazon account on your computer using your favorite browser.  We like Firefox because it tends to be a little more respectful of our privacy than some of the other browsers.

  • Then, hover over the “Accounts and Lists” down arrow.
  • Next, click on “Your Content and Devices”  about 3/4 of the way down the list.
  • Then click on “Alexa Privacy” and then “Manage Voice Recordings.”  From there, you will see an option to delete everything.

According to Tom’s Guide, some of the newer devices allow you to delete your history on a day-by-day basis by merely saying: “Alexa, delete everything I said today.”

Digital Privacy in the News:

There have been several articles that have caught my eye recently.  Here is just a sampling:

  • Amazon confirms it keeps Alexa recordings forever
    • “If you (like so many of us) hate listening to recordings of your own voice, you may be in for an unpleasant future, as Amazon has confirmed it hangs on to every conversation you’ve ever had with an Alexa-enabled device until or unless you specifically delete them.”
  • How to stop companies from selling your data
    • “The second you fill out an online survey, purchase a new home or subscribe to a magazine, your information may be scooped up by a data company and sold to a subterranean market for personal information on millions of people. These data brokers are building profiles about you, using thousands of pieces of information such as your age, income, race, ethnicity and interests and helping marketers use this data”
  • Simple steps to take to keep your data secure
    • “Social media services have become a significant part of our lives. However, despite these various benefits, some would still opt out of social media if it helped to restore their digital privacy forever.”
  • Tracking us with Digital “Fingerprints
    • “If there’s one lesson to learn about digital privacy, it’s that we can never grow complacent. Even if we secure our data so we are not tracked online, the ad tech industry will find ways to monitor our digital activities.”
  • Location Privacy and your Smartphone
    • “Most smartphone users don’t really lock down their security settings, sticking with the default settings that came with the phone. When they add a new app to their phone, they may not think to check what data they are sharing with the app developer.”

Conclusion:

Be diligent about your Digital Privacy!

Please forward this to your friends with an Alexa device.

Information about Geek For Hire, Inc.

I’ve created a Free Report on what to look for to protect yourself from “phishing” scams. Click here to receive it!

Chris Eddy of Geek For Hire, Inc. has been providing computer service to families and small businesses with Mac’s and PCs for the past eighteen years. Angie’s List and the BBB rate Geek For Hire very highly.  You can find more on our website, or give us a call 303-618-0154. Geek For Hire, Inc. provides onsite service (Tier 3 support) to the Denver / Boulder / Front Range area as well as remote service throughout North America.

We’ve been using Amazon Prime for the past few years.  We like the free and fast shipping.  With Prime, we have access to online streaming too. Prime is usually $119/year, but you can get a free 30-day trial by clicking on this link: Try Amazon Prime 30-Day Free Trial. As an Amazon Associate, we earn from qualifying purchases.

Getting your Tech Ready for Fire Season

What a difference a year makes.  Last year, starting in April 2018, we had the hazy views from California, Arizona, and western Colorado forest fires which continued all summer and into the fall. We’ve had so much moisture this spring our fire ban hasn’t even started yet.  This may be the first time in a decade that there’s not a fire ban on Independence Day!  Regardless, you do need to have a plan to get your tech ready for Fire Season. When you live in the West, you need to be prepared to evacuate at a moments notice. It’s important to prepare ahead of time. You want to make sure you keep your data safe, and to make sure your technology continues to work at your friend’s house, the hotel, or shelter if you do need to evacuate.

Here are the 7 plus 3 steps that I take each year.

Recommendations to get your Tech ready for Fire Season:

  1. Use a laptop for your daily computer.  There is not a lot of difference between a laptop and a desktop anymore, so get the machine that will allow you to grab it fast.  You can still have a large monitor, mouse, and keyboard on your desk.  If you need to bug-out, just unplug everything.
  2. Get two charging cables for your laptop. (Chris calls them “charging bricks”!)  Keep one at your desk and the other in the laptop case.  This way, you won’t need to grab anything extra.
  3. Make sure you backup your data and have a reliable backup system. I can’t say this enough.  Make sure you frequently back up your data! We recommend backing up to the “Cloud.” (Check out this article about what the Cloud is and how to use it.)  Backing up to an external hard drive is good too, but it can accidentally get left behind.  Or worse, you may not even have time to grab your laptop.   I like Dropbox it automatically backs stuff up and because I can log onto the Internet from anywhere to quickly access my data.  And I can view my files on my tablet and phone too. (Dropbox even uploads my photos from my phone into the cloud!)  We also recommend that you backup your data to an external hard drive at least once a month and keep that drive in a location that is separate from your computer. (We believe in the law of three places!)
  4. Talk to your cell phone provider about turning your cell phone into a WiFi hot spot.  As long as your phone has access to a good cellular signal, you’ll be able to send a reliable WiFi signal to your laptop wherever you are.
  5. Make sure you have a bunch of fully charged battery packs.  I bought two portable battery chargers like this several months ago and am regularly using one or the other.  I carry one in my car, so if I run low on charge, I can easily get recharged again.
  6. Keep the Geek For Hire phone number handy. (You can reach us at 303-618-0154.) We can talk you through most issues you might be having.  Remember, if you just have a quick question, we don’t charge for phone calls under 15 minutes.
  7. Have a great, reliable backup system in place.

And more recommendations:

  1. Remember to keep your precious photos and other valuables in a bin by the door ready to go in case you do get evacuated.
  2. Keep your fuel tanks at least half full throughout the fire season.
  3. Grab your laundry basket.  All of your favorite clothes are already in there!

 

Fire Season
James Peak on 30 April 2018 – Haze is from the Tinder Fire in AZ
James Peak - get your tech ready for fire season
James Peak on 30 June 2019

 

 

 

Conclusion:

To keep your tech ready for fire season, it’s crucial to have a plan.  Talk with your family and make sure each person in your household is prepared.

Please forward this to your friends and neighbors, so we’re all ready for Fire Season this year.

Information about Geek For Hire, Inc.

I’ve created a Free Report on what to look for to protect yourself from “phishing” scams. Click here to receive it!

Chris Eddy of Geek For Hire, Inc. has been providing computer service to families and small businesses with Mac’s and PCs for the past eighteen years. Angie’s List and the BBB rate Geek For Hire very highly.  You can find more on our website, or give us a call 303-618-0154. Geek For Hire, Inc. provides onsite service (Tier 3 support) to the Denver / Boulder / Front Range area as well as remote service throughout North America.

We’ve been using Amazon Prime for the past few years.  We like the free and fast shipping.  With Prime, we have access to online streaming too. Prime is usually $119/year, but you can get a free 30-day trial by clicking on this link: Try Amazon Prime 30-Day Free Trial. As an Amazon Associate, we earn from qualifying purchases.

What is the Cloud and how do I use it?

We’ve had several people ask us recently about the Cloud.  They’re not sure if they should use it, and they are especially not sure if they should trust it!

I’m here to say “YES!”, you can use it and you can trust it. But let’s go back a step or two.

What is the Cloud?

The term “cloud” is used to describe the nebulous place in the ether where you can store documents, files, movies, spreadsheets, and more. Essentially, it is online storage similar to an external hard drive, or a thumb drive. You use it in the exact same way: to store your files in a secure location. But don’t take my word for it.  Here’s a great description of the Cloud from PC Magazine:

“In the simplest terms, cloud computing means storing and accessing data and programs over the Internet instead of your computer’s hard drive. The cloud is just a metaphor for the Internet. It goes back to the days of flowcharts and presentations that would represent the gigantic server-farm infrastructure of the Internet as nothing but a puffy, white cumulus cloud, accepting connections and doling out information as it floats.”

Here’s my little picture of how it works:

How do I use the Cloud?

Use the Cloud the same way you would any storage device. Configure your account so that the documents you choose are uploaded, and so that any time you make changes to those documents, those changes are uploaded as well.  I have configured my account to upload photos I take on my smartphone up to my Dropbox account.

How much will it cost?

Many providers have a small “starter” program for free.  You can expect to store up to a gig or two for free. For many of us, though, that would cover maybe a few months of photos! Bigger plans are available based on the amount of data you want to store. For example, my Dropbox account is ten dollars a month for one terabyte. One terabyte is way more than I need, but it’s their smallest plan so that’s what I use.

Who do you use for Cloud storage?

I have used Dropbox for ten years, at least, and really like it.  Other providers include Amazon, iCloud, Google Drive.  Dropbox, and other providers, let you access your stored data from anywhere.  I can open a file on my phone when I’m out of town, or on my tablet.  I’ve even accessed and printed a document at a public library.  Talk about convenience!

Let us know if you need help setting up a Cloud account, especially if you want to make sure it uploads changes to any document in near real time.

Information About Geek For Hire, Inc.

I’ve created a Free Report to protect you from “phishing” scams. Click here to receive it!

Chris Eddy of Geek For Hire, Inc. has provided computer service to families and small businesses with Mac’s and PCs for the past eighteen years. Angie’s List and the BBB rate Geek For Hire very highly.  You can find more on our website, or give us a call at 303-618-0154. Geek For Hire, Inc. provides onsite service (Tier 3 support) to the Denver / Boulder / Front Range area and remote service throughout North America.

Here’s a link to our Covid19 Policy.

We’ve been using Amazon Prime for the past few years.  We like the free and fast shipping.  With Prime, we have access to online streaming too. Prime is usually $119/year, but you can get a free 30-day trial by clicking on this link: Try Amazon Prime 30-Day Free Trial. As an Amazon Associate, we earn from qualifying purchases.

More Tips Here:

  • Are VPNs worth it? More here.
  • Are you interested in learning more about Extreme Privacy?
  • We have seen a lot of Facebook hacking lately. Here’s what you should do ahead of time to keep your account safe.
  • And here are the 10 Password Mistakes you don’t want to make!

Is the Cloud safe?

A friend asked me a question today.  Is the Cloud safe?  She feels like a Luddite because she’s not using it, but she really doesn’t feel like it’s safe.  I’ve talked to a number of people who feel the same way. Some people think that their data in the Cloud will be stolen in some fashion.  Others tell they’re afraid that their data will be taken out of context and they’ll be hauled off to jail. So, what’s the answer?

Is the Cloud Safe?Is the Cloud safe?

Well, yes it is.

The Cloud is the safest place I’ve found to store my data.  This is because my data backup is on automatic pilot.  When I change a file and save it, it gets updated to my computer AND to Dropbox.  We’ve had several customers who use an external hard drive to back up there data once a week or once a month.  The trouble there is that people are fallible.  People don’t always remember to do a task.  They may have set up a calendar alarm to remind them to back up their data, but decide when it goes off that they will do it “later”.  And “later” never comes.  Those customers I mentioned earlier then had their hard drive crash, but hadn’t backed up their data in six months or a year.

So, is the Cloud Safe?

Well, no, it’s really not.

There have been several instances where the “bad guys” have broken into databases and stolen data.  One instance last year when a Password Manager was hacked and thousands of passwords were compromised.  (Which is why I am constantly harping on folks to change their passwords frequently!)

Another concern according to MalwareBytes that many people (and companies) have is: “It’s physically out of your hands. You aren’t saving to a hard drive at your house. You are sending your data to another company, which could be saving your data thousands of miles away, so keeping that information safe is now dependent on them.”

It’s really your call.  Convenience vs. keeping your data physically in your possession.  But, if you have precious data that changes frequently, I really recommend the Cloud.  Oh, and change your password!

 

Chris Eddy of Geek For Hire, Inc. has been providing computer service to families and small businesses with Mac’s and PC’s for the past fifteen years. His company is highly rated by both the BBB (Better Business Bureau) and by Angie’s List. You can find more on our website, or give us a call 303-618-0154. Geek For Hire, Inc. provides onsite service (Tier 3) to the Denver / Boulder / Front Range area as well as remote service throughout North America.

We’ve been using Amazon Prime for the past few years.  We like the free 2-3 day shipping and the online streaming. I haven’t tried the Kindle lending library yet.  I’ll try that next!   Prime is normally $99/year, but you can try it for 30 day for free by clicking on this link: Try Amazon Prime 30-Day Free Trial (Yes, we’ll get a small commission if you sign up.)

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Ransomware

Chris has seen several Ransom Ware infections in the past 18 months or so.  Ransomware is just about the worst of the malwares the “bad guys” have thought up. Essentially, once you get infected, the ransomware installs a nifty little program which encrypts all of your data.  Then, they’ll give you a pop-up letting you know that you have so much time to pay a ransom to receive the encryption key.

Here is a screen shot of one of the ransom notes Chris has seen.

HELP_DECRYPT - ransom ware - modified

I’ve asked Chris to tell you what ransomware looks like, what you can do if you’re infected, and how to protect yourself.

I’ve seen three actual instances of ransomware in the past few years.

The first instance occurred about two years ago at a customer site.  I found that their personal and business files were all encrypted.  Since they had a fairly recent backup of their data, the thought process was relatively quick: remove the old hard drive, install a new one, rebuild their server, and restore their data.  This took several hours to complete, but it was successful and very little data was lost.

The previous instance occurred last summer, to a customer I hadn’t served in many years.  I forget the nature of the problem which motivated the service call, but I soon discovered that their personal data was unreadable.  I turned off the computer and removed the hard drive, so that I could see what customer data was there without allowing the infection to proceed if it was still active. Turns out the customer already had a secondary infection which had been running for the past six months.  This created a huge volume of temporary files and greatly delayed my getting permission to access to their data. Somewhat fortunately, every personal folder which had been encrypted had had a text file and an HTML file added, which contained a document from the ransomware software.  The document indicated that the data was encrypted, and if you wanted to get it back you had pay a fee in BitCoin at one of 4 different IP addresses.  Note that only one IP address was responsive.  The ransom cost started at some amount, and would increase as time went on.  To prove that they were indeed the ones which encrypted the data, they offered to decrypt one file immediately and at no charge.  In talking with the customer, they identified the one file that was the most critical, and this one file was successfully and promptly decrypyted. Eventually, the customer decided to pay the ransom, which was about $700.  It it took a long time for the customer to get the BitCoin payment into a spendable account, and then the payment could not be given because none of those IP addresses were accessible.  We were ultimately declined access to provide the ransom payment because their servers were too busy to receive another connection.  Apparently their servers were being crushed with activity from their own success.

The most recent occurred a few months ago at a business I frequent.  The symptom to them was that the computers which run their business management application displayed an error message saying that the database was corrupt.  Since I was there at the time this happened, my recommendation was that they turn off all of their computers. Turns out they received an encrypting infection called “Locky”, because the customer files are encrypted and renamed to have a “.Locky” extension.  But there was no opportunity to pay a ransom to get the data back.  Another problem was that there was no backup of their data for several years.  The solution was to replace the old hard drive with a new drive in the server computer, reinstall and update the operating system, and coordinate with the manufacturer to reinstall the application and look for old data.  Fortunately, a copy of the database that was 6 months old was found; so there was a 6 month gap in time, but at least they had not lost 20 years of customer data.  Also, a good antivirus was installed on all of their computers, which they did not have before.  They did not understand that they needed a good antivirus installed.  This was actually a problem that was waiting to happen.  It could have been avoided if their usual “IT Guy” had taken the initiative to see what they did and did not have, rather than just doing a technical task they were called in to do.  They are hopefully in the process of getting a backup procedure, because hindsight showed that having a 6 month gap in customer data could have been avoided if their usual “IT Guy” had implemented backups of their data.

There are lessons to be learned from these experiences.

  1. Have a good antivirus on all of your technology.  Note that there is no antivirus on the planet that can protect you from all things all the time.
  2. Have your computer prepped by a competent IT person.
  3. Make backups of your data.  Backups never go out of style.  It can be to an external hard drive, or a USB thumb drive, or to a cloud based backup service like Dropbox.
  4. Know the completion status of that backup.  I’ve lost count of the number of customers who believe that they have been backing up for long time, but turns out that their data is actually old because the backup has not worked for years.

Chris Eddy of Geek For Hire, Inc. has been providing computer service to families and small businesses with Mac’s and PC’s for the past fourteen years. His company is highly rated by both the BBB (Better Business Bureau) and by Angie’s List. You can find more on our website.  Geek For Hire, Inc. provides onsite service (Tier 3) to the Denver / Boulder / Front Range area and remote service throughout North America.

We’ve been using Amazon Prime for the past few years.  We like the free 2-3 day shipping and the online streaming. I haven’t tried the Kindle lending library yet, but I’m tempted!   Prime is normally $99/year, but you can try it for 30 day for free by clicking on this link: Try Amazon Prime 30-Day Free Trial (Yes, we’ll get a small commission when you sign up.)

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iCloud – Valued Apple Feature or not?

iCloud

We’ve been getting a lot of questions about Apple’s iCloud recently.  iCloud is something many of us have been using for years.  But are you sure how to best take advantage of it?

If you have multiple devices – an iPhone, iPad, and iMac, for example, you can listen to your music whether you’re at home, a coffee shop, in your car, or on a trip.

If you don’t have an Apple computer, you can still access some of the iCloud features from your Windows computer.  Head over to www.iCloud.com and sign in with your user ID and password.  Some of the features available at the website include Mail, Contacts, Calendar, and Photos.  Access to your music is not available here.

20160621 iCloud image

The “Find My iPhone” feature is available at the iCloud website.  Take a minute now to sign in.  Navigate around the site briefly, but especially take a look at the “Find my iPhone” feature so that if you do lose your phone, you’ll know how to use it.  (Make sure any folks in your family who are challenged in the area of knowing where their possessions are, have this feature turned on!)

When you sign in to the iCloud, your user ID is probably your email.   If you’ve forgotten your password,         it’s relatively easy to reset it.  Remember that the password for your iCloud account is different from the security passcode you may have set up to access your iPhone or your iPad.  If you have set them up to be the same, please change one of them now!

Another feature I’ve just learned about on the iCloud is the ability to share photos with other people.  When you click on the “Photos” icon, your pictures appear.  At the bottom of the screen there are three buttons – Photos, Share, and Albums.  Your Photos shows all the pictures you’ve taken from a given point in time organized by date.  Albums arrange your photos by different categories like Selfies, Panoramas, Videos, and Screenshots.

To share photos, click on “New Shared Album”.  Give it a title, and select who to share it with by entering their emails.  Once the structure is set up, you can then add photos to the album.

If you need help setting up your iCloud properly, check out Apple’s Help pages or the Genius Bar at the Apple store.

Chris Eddy of Geek For Hire, Inc. has been providing computer service to families and small businesses with Mac’s and PC’s for the past fourteen years. His company is highly rated by both the BBB (Better Business Bureau) and by Angie’s List. You can find more on our website.  Geek For Hire, Inc. provides onsite service (Tier 3) to the Denver / Boulder / Front Range area and remote service throughout North America.

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Backing Up Your Data and The Cloud

It’s time again for my reminder about backing up your data!  For many people, when you travel, your laptop could get banged up at the airport or in the camper.  For others, summer is the season for extreme weather.  It could be fires or floods or tornadoes or hurricanes, but there is always the chance that your home could be damaged, and your computer as well.

That’s why it is so important to make sure your data back up is current.  The most convenient way to keep your data backed up is to use one of the Cloud backup services.  I’ve had many people ask what “the Cloud” is and how it might affect them.  The Cloud is a term used to describe using another company’s servers to store your data or to provide off-site computing.

Here’s a better definition from wiki:

Cloud computing, also known as on-the-line computing, is a kind of Internet-based computing that provides shared processing resources and data to computers and other devices on demand. It is a model for enabling ubiquitous, on-demand access to a shared pool of configurable computing resources (e.g., networks, servers, storage, applications and services), which can be rapidly provisioned and released with minimal management effort. Cloud computing and storage solutions provide users and enterprises with various capabilities to store and process their data in third-party data centers.   https://en.wikipedia.org/wiki/Cloud_computing

There are a many companies that provide cloud storage.  I’ve been using Dropbox for a number of years and like the simplicity of it.  (Disclaimer: if you use that link to sign up for backing up your data, you’ll get 500 mb for free, and I’ll receive 1g as a thank you from Dropbox.)   https://db.tt/0ZRkMXZ

backing up your data

I like Dropbox for a number of reasons:

  • It will automatically upload a file to the cloud every time I make a change to it.
  • I’ve set it up so that it uploads photos I take on my phone to my account.
  • I can open files on my iPhone and iPad when I’m away from my computer.
  • Dropbox stores data for several weeks.  If I get a bad virus, I can ask them to restore my data to a particular date.

All of this enthusiasm about cloud storage for backups aside, it’s also important to keep a physical copy of your data.  About once a month, I backup my data to an external hard drive.  Chris has set me up with the Seagate Backup 2TB Portable External Hard Drive which is convenient and easy to use.

If you need help backing up your data, let us know!

Chris Eddy of Geek For Hire, Inc. has been providing computer service to families and small businesses with Mac’s and PC’s for the past fourteen years. His company is highly rated by both the BBB (Better Business Bureau) and by Angie’s List. You can find more on our website.  Geek For Hire, Inc. provides onsite service (Tier 3) to the Denver / Boulder / Front Range area and remote service throughout North America.

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Are You Thinking of Using a Password Manager?

I am of two minds when it comes to an online password manager.  On the one hand, I think it would be a great way to keep multiple passwords secure.  On the other hand, I worry about hackers gaining control of my data.

That being said, if your keyboard (or monitor) looks like this, it’s time to find another solution!

Is this your password manager?!

Luckily, there are several online password managers to choose from:

  • 1Password
  • Dashlane
  • LastPass
  • KeePassX
  • mSecure
  • Sticky Password

Most of these have the same or similar features.

  • Manage passwords over multiple devices
  • Generates ultra strong passwords
  • Stores banking and other sensitive information
  • Most are free but do have an annual or monthly fee for certain upgrades
  • Some utilize the iPhone fingerprint to confirm your identity

Even with a secure password manager, you still need to be careful of “spoofing”, where a fraudulent web page is displayed to trick you into providing your super-secure password key as described in this article:

Which password manager do you use?  What are its best features?  What don’t you like? Let us know in the comments below!

Chris Eddy of Geek For Hire, Inc. has been providing computer service to families and small businesses with Mac’s and PC’s for the past fourteen years. His company is highly rated by both the BBB (Better Business Bureau) and by Angie’s List. You can find more at http://www.GeekForHireInc.com  Geek For Hire, Inc. provides onsite service (Tier 3) to the Denver / Boulder / Front Range area and remote service throughout North America.